01 / A workwear wholesaler running SAP

Invoice intake to SAP

Capture invoices, match them to goods receipts and hand them over for posting. The operations team can see which documents are waiting and where they need to intervene.

FIELD: Automation
Live since: 2026-05-22
TYPE: CLIENT

Workflow illustration with sample data: intake, matching and handover to SAP.

A missing goods receipt holds the invoice. — The invoice waits for the goods receipt.

Invoice lines matched to goods receipts. — Fully matched. Ready for handover.

Sample interface with the original document, extracted data and line matching. — The operator interface. Sample data, no customer data.

01DIAGNOSIS

Supplier invoices arrived by email and were checked and booked by hand. Errors came from discounts, freight and credit notes.

02BUILD

I built document recognition, validation rules, line matching and the operator interface. Posting uses the IT partner’s interface.

03OPERATION

Incoming documents, extracted data and validation status share one interface. Missing goods receipts remain visible before an invoice is handed over for posting.

Measurements and technical evidence

Intake, text recognition, check rules, matching against goods receipt, booking through the IT partner’s interface, a dashboard for the clerks.

Live since 2026-05-22. Every check rule was tested against the inventory before it was switched on. One standstill of 5.9 days after a password change at the partner: 6 minutes of repair, no data lost.

587 bookings by 2026-08-17. The recorded bookings include prior approvals and corrections. Dashboard response from 1.7 to 2.7 s down to 0.26 to 0.41 s.

My contribution: intake, document recognition, validation rules and the operator interface. The customer’s IT partner supplied the SAP interface; the customer operates the infrastructure.

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